Cecil Con Staff
Web Master & Event Coordinator
Meredith S. Keating
– Free T-shirt
– Free Admission
– Free Drinks & Snacks
– Convention Experience
Welcome to the information page for volunteers here at Cecil Con 2017. We are very excited that you’re considering joining our staff. Every year, our convention expands and the need for more helping hands has become vital. We are largely staffed by Cecil College students and faculty members, and this year we’re seeking more friends, family, and convention enthusiasts to join our ranks. You MUST familiarize yourself with the Volunteer Do’s and Don’ts prior to applying. Don’t hesitate to contact us with any questions.
Volunteer Do's and Dont's
– Please show up on time or early to your appointed volunteer times and locations. You may be relieving another staff member whose shift has ended or who needs to use the restroom, get a drink, etc.
– Wear your Cecil Con staff t-shirt, fully visible. The convention will likely be on a chilly day, so consider wearing a long shirt underneath of your t-shirt. Do not wear a cardigan, hoodie, coat or jacket which will cover your shirt. We need folks to know that you’re on staff. An exception to this is if you’re placed in an outdoor location. If you are, we will provide you with a Cecil Con staff arm band to wear visibly over your hoodie, coat, etc.
– Inform the other staff members in your area that you’re there to help. You’ll all be wearing the same bright Cecil Con Staff t-shirt.
– Check for Cecil Con attendee wristbands on all people who enter your area. If you see someone without a wristband you are to politely deny them entry and point them to the Registration Table on the Tech Center 2nd Floor at the Main Entrance.
– Stay in the area assigned to you. Our convention space is the largest its ever been this year, so having reliable volunteers is vital.
– Be polite and informative to attendees, panelists, vendors, etc. If you see rough housing, inappropriate behavior, or no wristbands, then you are obligated to approach the attendees and politely remind them of convention rules.
– All volunteers must be 18 or older by the convention date and bring in a photo ID at the time of t-shirt pick up (date to be determined).
– While we want everyone to have a great time at the convention, please do not play around during your volunteer hours by not taking the job seriously. Attendees are going to look to you to set the example of proper behavior. We’re counting on you!
– Absolutely no being rude or vulgar to anyone.
– Absolutely no being on your cell phone or gaming devices during volunteer hours. We’re only asking for a few hours of your time, and we need it to be undivided, remember, we have a lot of attendees to watch.
– Standing around aimlessly. If you’re unsure where to go or what to do, check the master schedule located at the Registration Table, it shows where everyone is supposed to be and at what time.
– Don’t wear your Cecil Con Staff t-shirt when you’re no longer on duty. This will save you from being hounded with questions and will allow you a chance to enjoy the convention as just one in the crowd. Either change your shirt or cover it with a hoodie, etc.
Locations & What They Mean
Report to the large theater on the Tech Center 1st floor, to the right as you exit the main stair case. Your mission it to ensure all anime shows start on time according to the schedule. A staff member will be present to show you what to do, before leaving you to it. But you get to hang and watch anime!
Artist Alley DOOR
Report to the Tech Center 2nd floor, to the Artist Alley/Dealer’s Room. When the convention starts at 10am your mission to stand at either entrance to the Artist Alley of which there are two. Please do not leave the door until someone comes in to relieve you. You must check wristbands as attendees enter the room.
Artist Alley Helper
Report to the Tech Center 2nd floor, to the Artist Alley/Dealer’s Room. In there you will assist Artists, Authors, and Vendors in any way you can to help get them setup. Just be polite and do what you can.
Artist Alley Walk Thru
Report to the Tech Center 2nd floor, to the Artist Alley/Dealer’s Room. When the convention starts at 10am your mission is to walk through the Artist Alley and be visible for attendees or vendors who may need to ask you questions or get your help. Also, be on the lookout for wristbands.
Bus Lane Unloading
Report to the front bus lane in front of the Milburn Stone Theatre and the Community Cultural. You will be helping Artists, Authors, Vendors, and Guests with getting items from their vehicles and bringing them into the convention space, which may mean the Outdoor Marketplace, the Card & Board Game Center, or the Tech Center. Please guide them to where they need to be and help them carry or wheel items.
Candids & Film
Report to the location specified. Your mission is simple, photograph everything! There is a ton happening at Cecil Con and we want to document as much as possible. Photograph events, setups, attendees, cosplayers, staff, tournaments, game sessions, workshops, panels, anything you can while in that area. These images will be used on our website, social media, or marketing materials for future Cecil Cons.
Card & Board Game Center
Report to the Library located in the Community Cultural Center building across from the Milburn Stone Theatre. Matt Lowder is the Game Master of the Card & Board Game Center, so you should report to him to see where you need to be placed. You may be helping to demo games, watching over the All Day Anime room, or assisting our special guests who have brought showcased games.
Card & Board Game Center DOOR
Report to the Library located in the Community Cultural Center building across from the Milburn Stone Theatre. There is one door to enter the center, and it is located by the bus lane, facing the Milburn Stone Theatre Box Office. Someone must be stationed at the door all day, so do not leave until the next person shows up to take over. You will be checking for wristbands as attendees enter. If they don’t have one, they must report to Registration on the Tech Center, 2nd floor. Matt Lowder is the Game Master of the Card & Board Game Center and you should report to him as needed.
Report to the Tech Center 2nd floor, to the Kid’s Corner room. See map. Your mission is to be present in the room to help as needed with crafts, activities, and movies. You are not to babysit or be left alone with any children. A parent or guardian must be present at all times with their children. This is a relaxing space where families may come to sit, snack, and craft. Just be friendly and give craft suggestions where needed.
Lower Door Unloading
Report to the Delivery Entrance on the Tech Center 1st floor located at the end of the hallway, past the cafe. You will be helping Artists, Authors, Vendors, and Guests with getting items from their vehicles and bringing them into the convention space, and up to the Artist & Author Alley/Dealer’s Room. Please guide them to Registration and then to that location. Help them carry or wheel items. Use the elevator as needed.
Report to the main courtyard in front of the Tech Center. If it is before 10am you are helping in any way you can to get Artists, Authors, and Vendors setup in their location. Jump in and lend a helping hand, bring someone hot chocolate, etc. If it is 10am or after then you are be stationed at one of the four walkway entrances leading into the center of the courtyard. Check for wristbands as folks enter! If they don’t have a wristband, send them to Registration.
Report to the Tech Center 2nd floor, to the right of Registration. That hallway where the workshop room, cosplay photobooth room, panel rooms, and kid’s corner is located is all considered the Panels Hallway. Your mission is to check for wristbands, but largely to check on workshop instructors and panelists at the beginning of their workshops or panels to ensure they are okay and that they don’t need help, also to keep the schedule on time and accurate.
Tech Center Lounge
Report to the Tech Center 1st floor. There are times you may be the only person in this area and this is also the largest lounge area for attendees. Special guests such as Looney Labs, 501st Legion, Terrapin Base, and Mandalorian Mercs are stationed there as well so be friendly and just keep an eye on things and be there to answer questions and lend assistance as needed.
Video Game Center
Report to the Math & Engineering building. Shane Welsh is the Game Master of the Video Game Center, so you should report to him to see where you need to be placed. You may be monitoring the video game area, reffing the tournaments, or assisting our special guests.
Video Game Center DOOR
Report to the Math & Engineering building and take over for the person previously stationed at the door. There is a 1st floor door, and a 2nd floor door. There must be someone stationed at each door all day, so do not leave until the next person shows up to take over. You will be checking for wristbands as attendees enter. If they don’t have one, they must report to Registration on the Tech Center, 2nd floor.