CONTACT

Volunteer Coordinator
Megan Gaskill
Megan@Cecil-Con.com

Web Master & Event Coordinator
Meredith S. K. Boas

Phone: 443-252-2800
Meredith@Cecil-Con.com

Cecil College
Lifelong Learning Director
Shawn Markey

Phone: 443-907-1451
smarkey@cecil.edu

PERKS

What’s Included:

– Becoming a part of the close knit community of fans and friends

– Free  Volunteer or Staff T-shirt

– Free Admission

– Free Lunch (4 hour shift)

– Free Dinner (4 hour shift)

– Free Drinks & Snacks

– Receive community service hours for your school/organization while having fun

– Behind the scenes look at how conventions are run

2019 VOLUNTEER APPLICATION

Welcome to the information page for volunteers here at Cecil Con 2019. We are very excited that you’re considering joining our staff. Every year, our convention expands and the need for more helping hands has become vital. We are largely staffed by Cecil College students and faculty members, and we’re seeking more friends, family, and convention enthusiasts to join our ranks.  You MUST familiarize yourself with the Volunteer Do’s and Don’ts prior to applying. Don’t hesitate to contact us with any questions.

PLEASE NOTE: This is an application process and not all who apply will become Cecil Con volunteers. Being a past Cecil Con volunteer does not guarantee that you will be admitted as a volunteer again.

Volunteer Dates & Times

Thursday, APRIL 11th
Shifts Available: 2-5pm, 5-8pm

Responsibilities of volunteers during this time include:
Helping artists, authors, and vendors setup early in the Artist Alley/Vendor’s Hall.
Stuffing swag bags with flyers, postcards, bookmarks, etc.
Organizing Registration booth information and official Cecil Con merchandise.

Friday, APRIL 12th (Cecil Con Kick Off Party!)
Shifts Available: 11am-3pm, 2pm-6pm, 5pm-8pm

Responsibilities of volunteers during this time include:
Helping artists, authors, and vendors setup early in the Artist Alley/Vendor’s Hall.
Stuffing swag bags with flyers, postcards, bookmarks, etc.
Organizing Registration booth information and official Cecil Con merchandise.
Hanging Signage throughout the convention to make sure all areas are clearly marked. for attendees.
Helping game designers and developers setup in the Card & Board Game Center and/or the Video Game Center.
Helping other groups setup booths and info areas elsewhere in the convention area.
Setting up the Kid’s Corner with decorations and supplies for activities.
Checking for attendee wristbands at various checkpoints throughout the location.
Answer questions and direct attendees to different areas.
– Greeting attendees at the Cecil Con 2019 Art Show

Saturday, APRIL 14th (Main Convention)
Shifts Available: 7am-11am, 10am-2pm, 1-5pm, 4-8pm

Responsibilities of volunteers during this time include:
Checking for attendee wristbands at various checkpoints throughout the location.
Answer questions and direct attendees to different areas.
Helping artists, dealers, gaming guests, special guests, panelists, and workshop instructors get to their locations.

Volunteer Do's and Dont's

Volunteer Do’s

– Please show up on time or early to your appointed volunteer times and locations. You may be relieving another volunteer whose shift has ended or who needs to use the restroom, get a drink, etc.

– Wear your Cecil Con volunteer t-shirt, fully visible. The convention will likely be on a chilly day, so consider wearing a long shirt underneath of your t-shirt. Do not wear a cardigan, hoodie, coat or jacket which will cover your shirt. We need attendees to know that you’re a volunteer. An exception to this is if you’re placed in an outdoor location. If you are, we will provide you with a Cecil Con staff arm band to wear visibly over your hoodie, coat, etc. Please bring sunscreen if you are scheduled outside. You are welcome to keep a drink or snack with you!

– Inform the other volunteers in your area that you’re there to help. You’ll all be wearing the same bright Cecil Con volunteer t-shirt.

– Check for Cecil Con attendee wristbands on all people who enter your area. If you see someone without a wristband you are to politely deny them entry and point them to the Registration areas.

– Stay in the area assigned to you. Our convention space is the largest its ever been this year, so having reliable volunteers is vital.

– Be polite and informative to attendees, panelists, vendors, etc. If you see rough housing, inappropriate behavior, or no wristbands, then you are obligated to approach the attendees and politely remind them of convention rules.

– All volunteers must be 16 or older by the convention date and bring in a photo ID at the time of t-shirt pick up (date to be determined). We DO accept attendees 15 and younger but they must be stationed with a guardian 18 or older. We DO station friends and family together as requested but you must specify it on your application.

Volunteer Don’ts

– While we want everyone to have a great time at the convention, please do not play around during your volunteer hours by not taking the job seriously. Attendees are going to look to you to set the example of proper behavior. We’re counting on you!

– Absolutely no being rude or vulgar to anyone. If we are made aware that you are making anyone uncomfortable be it staff, volunteers, or attendees we reserve the right to ask you to leave.

– Absolutely no being on your cell phone or gaming devices during volunteer hours. We’re only asking for a few hours of your time, and we need it to be undivided, remember, we have a lot of attendees to watch.

– Standing around aimlessly. If you’re unsure where to go or what to do, check the master schedule located at the Registration Table, it shows where everyone is supposed to be and at what time.

– Don’t wear your Cecil Con volunteer t-shirt when you’re no longer on duty. This will save you from being hounded with questions and will allow you a chance to enjoy the convention as just one in the crowd. Either change your shirt or cover it with a hoodie, etc.

Lunch & Breaks

All volunteers will be given breaks and lunch depending on the number of shifts they sign up for and the times they fall at. Please ONLY select the shifts you actually want to work. You will be scheduled for the times that you select. If you select multiple back-to-back times you will be scheduled an hour long lunch break (or two if requested). You must be clear about when you are willing to work and not work. Some staffers (like the board of directors) will be working all day with the shortest breaks of anyone.

Lunch at 12pm (Pizza & Soda)
– In Tech Center 3rd floor Staff Lounge
– In Phys Ed Building 2nd floor Staff Lounge

Dinner at 5pm (Pizza & Soda)
– In Tech Center 3rd floor Staff Lounge
– In Phys Ed Building 2nd floor Staff Lounge

You are welcome to get your own independent lunch at your own expense at any of the Food Trucks at the convention. As the convention approaches the above lunch options may change and become more diverse. You will be informed ASAP.

Locations & What They Mean

ARTIST ALLEY/VENDOR HALL DOOR

Report to the Phys Ed Building, 1st floor, to the Artist Alley/Vendor’s Hall. When your shift starts your mission to stand at either entrance to the Artist Alley/Vendor Hall and check for wristbands on attendees. Please do not leave the door until someone comes in to relieve you. You must check wristbands as attendees enter the hall.

ARTIST ALLEY HELPER

Report to the Phys Ed Building, 2nd floor, parking lot area to assist artists and vendors with unloading and finding their table spaces. You will assist Artists, Authors, and Vendors in any way you can to help get them setup. Just be polite and do what you can.

ARTIST ALLEY WALK THRU

Report to the Phys Ed Building, 1st floor, to the Artist Alley/Vendor’s Hall. During your shift your mission is to walk through the Artist Alley and be visible for attendees or vendors who may need to ask you questions or get your help. Also, be on the lookout for wristbands.

BUS LANE UNLOADING

Report to the pull up area to the back of the Phys Ed Building. You will be helping Artists, Authors, Vendors, and Guests with getting items from their vehicles and bringing them into the Artist Alley/Vendor Hall or Tabletop Game Center. Please guide them to where they need to be and help them carry or wheel items.

CANDID PHOTOGRAPHY & FILM

Report to the location specified. Your mission is simple, photograph/film everything! There is a ton happening at Cecil Con and we want to document as much as possible. Photograph events, setups, attendees, cosplayers, staff, tournaments, game sessions, workshops, panels, anything you can while in that area. These images will be used on our website, social media, or marketing materials for future Cecil Cons.

CECIL CON ART SHOW ATTENDANT

The volunteers placed in this area are to greet attendees and outside guests to the art show and keep an eye on the pieces in the exhibit. It is open during convention hours and so we would like someone to be on hand to answer questions, and direct people to other areas of the convention throughout the day.

COSPLAY CONTESTS

The Cosplay Contest private judging and public Fashion Show portion is happening in the Milburn Stone Theatre on campus. During private judging we need volunteers to keep the judging times on schedule by sending in attendees during their judging time and informing judges of when the time is up. We also need volunteers to man the doors of the theatre and check for wristbands as attendees enter to watch the show.

COURTYARD

The courtyard is the large quad area outside in the center of campus. We have different activities setup for attendees to enjoy and your mission is to be a visible presence to answer questions as needed and help direct attendees. You may be asked to patrol some of our outside entertainment areas to make sure attendees are acting appropriately.

FOOD TRUCKS

Your mission is simple, to patrol around the food trucks we will have line up around campus. You are acting as a visible point of contact for our Food Truck vendors and attendees to ask questions and directions.

KID’S CORNER

Report to the Tech Center 2nd floor, to the Kid’s Corner room. Your mission is to be present in the room to help as needed with crafts, activities, movies, and games. You are not to babysit or be left alone with any children. A parent or guardian must be present at all times with their children. This is a relaxing space where families may come to sit, snack, and craft. Just be friendly and give activity suggestions as needed.

LARGE SETUP UNLOADING

Report to the Artist Alley/Vendor Hall in the Phys Ed Building 1st floor. Access the door to outside and help direct down vendors and their vehicles as needed. You will be helping Artists, Authors, Vendors, and Guests with directing their vehicles and bringing them into the convention space, and up to the Artist & Author Alley/Vendor’s Hall. Please guide them to Registration and then to that location. Help them carry or wheel items. Use the elevator as needed.

LOUNGES

Report to lounges in the building we indicate on your schedule. There are times when you will be the only “free floating” volunteer in the area and you are stationed there to be friendly and just keep an eye on things and be there to answer questions and lend assistance as needed.

MOVIE THEATER

Report to the large theater on the Tech Center 1st floor, to the right as you exit the main stair case. Your mission it to ensure all movies start on time according to the schedule. A staff member will be present to show you what to do, before leaving you to it. But you get to hang out and watch movies!

PANEL & WORKSHOP ROOMS

Report to Panel Room A or B, or Workshop Room A or B as indicated on your schedule. Your mission is to check for wristbands as attendees enter the space, check on panelists or workshop instructors at the beginning of their panel/workshop to ensure they are okay and that they don’t need help, also to keep the schedule on time and accurate. You will have a 5 minute flash card to indicate to panelists/instructors when to wrap up. All panels/workshops MUST end with 10 minutes left on the hour to allow the next panelist/instructor to setup.

TABLETOP GAME CENTER

Report to the Phys Ed Building 1st floor to the Tabletop Game Center. Matt Lowder is the Game Master of the Tabletop Game Center, so you should report to him to see where you need to be placed. You may be helping to demo games, checking wristbands at the door, watching over the open game play area, or assisting our special guests.

VIDEO GAME CENTER

Report to the Tech Center, 2nd floor, in the large conference area. Brandon Boas is the Game Master of the Video Game Center, so you should report to him to see where you need to be placed. You may be checking for attendee wristbands as they enter the area, checking on independent game studios, assisting the Microsoft store, patrolling for attendee appropriate behavior, etc.

WRISTBAND CHECKER

The volunteers who elect for this option will be placed in an area that requires wristband checks, this may be entrance doors to the convention buildings, or entrance doors to different areas of the convention.

– 2019 Applications are OPEN –

VOLUNTEER CONTRACT

Each volunteer MUST apply separately. Please provide the below information only after you've read all of the Volunteer Do's and Don'ts and find no issue with what we need from you. Please provide your most current contact information. We send regular updates as the date of the convention approaches. Thank you!


Volunteer Name (first and last) (required)

Email Address (required)

Phone Number (required)

Is it ok to text you during the convention, if needed? (required)
YesNo

Is the applicant at least 16 years of age at the time of Cecil Con 2018? (required)
YesNo

If not, how old is the applicant? Must be 8 or older and accompanied by guardian 16 or older. (required)

Do you want to be stationed with a guardian, family member, or friend? If so, please list their name(s)

When can you volunteer? Please ONLY select the shifts you actually want to work. You will be scheduled for the times that you select. If you select multiple back-to-back times you will be scheduled an hour long break (or two if requested). (required)

THURSDAY, April 11th
None2pm-5pm5-8pmAll Day 2-8pm

FRIDAY, April 12th
None11am-3pm2-6pm5-9pmAll Day 11-9pm

OVERNIGHT FRIDAY, April 12th for the 24 hour Game Jam Volunteers & Staff who work this shift will be locked into the college from 10pm-7am.
10pm-7am Overnight for Game Jam

SATURDAY, April 13th
None7-11am10am-2pm1-5pm4-8pmAll Day 7am-8pm

How many 1 hour breaks/lunches do you require?
None1234

Do you have any physical disabilities or limitations? Chairs can be provided for almost all volunteer locations. (required)
YesNo

In which areas would you like to be placed?

Indoor Areas

Artist Alley/Vendor's HallCecil Con Art ShowCosplay ContestsTabletop Game CenterVideo Game CenterKid's CornerMovie TheaterLoungesPanelsWorkshopsAnywhere

Outdoor Areas

Food TrucksMain CourtyardLoading/Unloading Area

Photography, Video & Multimedia Services

Candid PhotographyFilmingTech SupportPhotoboothSocial Media

Are you a Cecil College student or staff member? (required)
Yes, StudentYes, Staff MemberNo, Neither

What is your t-shirt size? (required) Please Note: volunteers for Thursday only will not receive a shirt.
SmallMediumLargeX-LargeXX-LargeXXX-LargeOther

If Other, please tell us...

Do you have previous volunteer experience? If yes, please list and explain.

Is there anything else you would like us to know?


ICE (In Case of Emergency) Contact Information (required)

Each volunteer MUST have an emergency contact person for the day of our event. This person will be contacted in the event that something happens to you. Since we may be meeting you for the first time when you come to volunteer for us we want to make sure we know who to contact on your behalf. Thank you!


Contact's Name (first and last) (required)

Contact's Relationship to you (required)

Phone Number (required)