QUICK FACTS

Questions?

Contact:
Game Master
Matt Lowder

Matt@cecil-con.com

APPLICATION DEADLINE:

January 15, 2019

Table Details:

A 5’x2′ table that
comes with 2 chairs
and 2 passes

TABLETOP GAME CENTER APPLICATION

Welcome to the information page for tabletop game booths here at Cecil Con 2019. Below is information about participating at our convention. Tabletop Game Booths are FREE to those individuals, organizations, and studios that wish to promote their alpha/beta games, finished games, and demos. This type of space is NOT for selling merchandise. Applications are online only. Please read through everything before applying and don’t hesitate to contact us to ask any questions that may not already be addressed below.

Selection Information

Selection

All tabletop game applications are reviewed by the Cecil Con staff and Game Master Matt. We have a more limited number of card and board game booths so we encourage you to apply early. These booths are to promote game studios and their creations.

After the application is received Cecil Con staff will immediately deliberate and inform the main contact person of acceptance, as long as space permits. If space fills up at our convention prior to receiving your application you will be placed on the waitlist. If there are any dropouts at any time before the convention we will contact the next group on the waitlist to fill the space.

We ask that you fill out the form in its entirety. Please make sure you do not skip over any questions. Please include a photo of a past booth setup, a link to your website, and a detailed description of the information you’d like to share.

General Tabletop Game Booth Information

The Tabletop Game Center is in the Phys Ed Building on the 1st floor, by the Artist Alley/Vendor’s Hall.

Security

It is the responsibility of the card & board game booth’s main contact person and their helper to keep an eye on their table/space during their time at our convention. Cecil Con staff will be on duty and making rounds during the convention at all times but we will not be able to sit at tables to relieve you. We strongly encourage you to bring a table helper if you feel you will need relief. Cecil College assumes no responsibility for injuries, missing items or damages at any time.

Wall Displays

Because of facility regulations, special approved tape must be used to tape things to the walls of any College building. If you have wall space and wish to display on the wall something you MUST check with the Cecil Con staff before doing so.

Electricity

Outlets are only provided for those card and board game booths who request it. We do our best to provide power to tables that make a request for it, but it may not be guaranteed. However, if a participant brings an extension cord and power strip we may be able to make power accessible to your table even if it’s not immediately placed by an outlet.

Table Setup & Display Information

Setup & Times

Friday, April 12th from 12pm-7pm
Saturday, April 13th from 7am-9:30am

Tabletop game booth participants must setup of their space or table before the convention opens its doors to attendees at 10am on April 13th. Please choose one of the times listed above for setup.

Table “Break Down”

All tabletop game booths must be cleaned up, dismantled or “broken down” by 8pm on the day of the convention.

Table Helpers

Each tabletop game booth participant is permitted to have 1 additional helper at their table. Tabletop game booth participants are not permitted to have more than 1 additional helper behind their table during the convention.

Mature Content

Cecil Con is a family convention open to all ages and therefore mature content is not allowed. If you are unsure about any information please check with the Cecil Con staff to make sure it is acceptable for our convention.

Music

Music is generally not permitted to be played from table spaces, however, please check with the Cecil Con staff the day of the convention. We will in turn check with those around you to see if it is acceptable to your table mates. Explicit lyrics are forbidden. All music, if allowed, must be appropriate for all audiences.

Loading/Unloading Areas

Overview of the Location

The Tabletop Game Center has a NEW home. It is located next to the gym on the first floor of the Phys Ed building. To access the unloading area, drive to the backside of the Phys Ed building. There will be a area clearly marked with Cecil Con staffers there to help you unload, simply let them know if you need assistance.

TABLETOP GAME BOOTH CONTRACT

For our purposes, the individual submitting the application will be the main contact person leading up to Cecil Con 2019. Additional advertisement on our con website, or in our convention booklet can be purchased, simply request an Ad Rates Form and/or view our sponsorship options. Thank you!


Name (required)

Game Studio/Organization (required)

Phone Number (required)

Address (Street, City, State, Zip) (required)

Email Address (required)

Website

 

TABLETOP GAME BOOTH PACKAGE

Tableop Game Booth tables are FREE, and include one 5' x 2' table, 2 chairs, 2 event passes, and a listing on the website, a shoutout on social media, and a listing in the convention booklet. All applications will be reviewed by Game Master Matt within a week of submission. The event space has free wi-fi for all. This type of space is for displaying games and interacting purposes only, it is not for the sale of any items. If you would like to sell items please fill out either the Vendor’s Hall or Artist Alley form.

Description of your game studio.

Electricity is provided for free. No extra charge. Please bring your own extension cords / power strip.

Special table/space requirements?

Photo of table setup. (if available)

Convention Booklet Description
Short info paragraph about the game/organization/convention/etc. suitable for the convention booklet, website, or social media.

Links to Social Media. List as many as you want.
These will also be mentioned on the con website and social media.

Electronic Signature (required)

By entering your name below you are signing that you agree to the above terms and conditions set forth for having a table/space at Cecil Con 2019.