February 1, 2017
Attn: Cathy Skelley
1 Seahawk Drive
North East, MD, 21901
INFO BOOTH APPLICATION
Welcome to the information page for info booths here at Cecil Con 2017. Below is information about participating at our convention. Info Booths are FREE to those individuals/organizations that wish to promote their convention/event/organization/game/etc. by sharing information. This type of space is NOT for selling merchandise. You may apply online using the form below or print out a physical copy to mail in. Please read through everything before applying and don’t hesitate to contact us to ask any questions that may not already be addressed below.
– Applications are OPEN –
The Info Booth spaces fill up on a first come, first served basis. We have a very limited space for info booths so we encourage you to apply early. These booths are to promote other convention, local events, nonprofit organizations, charities, demo and beta games.
After the application is received Cecil Con staff will immediately deliberate and inform the main contact person or acceptance, as long as space permits. Those info booths who do not make it in initially will be placed on the waitlist. If there are any dropouts at any time before the convention we will contact the next group on the waitlist to fill the space.
We ask that you fill out the form in its entirety. Please make sure you do not skip over any questions. Please include a few photos of past booth setup and/or a link to your website or a detailed description of the information you’d like to share.
Info Booth participants may unload their materials to the right in the bus lane in front of the main building on campus. The bus lane is clearly marked. Please use this lane and then move your car to a parking space. Cecil Con staff will be able to help with unloading and transporting materials to the Technology Center. There is full ramp and elevator accessibility. Once all materials are unloaded then vehicles must be moved to the parking lot.
There is also an unloading area directly on the side of the Technology center. As you enter the Cecil College campus turn right and wrap around down to the delivery area outside of the red brick Technology Center. There you will unload to the first floor of the Tech Center and take the elevator up to the Info Booth area on the second floor. PLEASE NOTE: This unloading area is very tight, and cars can get a little jammed up with not much space to turn around. We ask you to be patient if you unload in that area.
General Info Booth Information
The Info Booth area is located in the Technology Center on the 2nd floor in an open area.
It is the responsibility of the info booth participant and their helper to keep an eye on their table/space during their time at our convention. Cecil Con staff will be on duty and making rounds during the convention at all times but we will not be able to sit at tables to relieve participants. We strongly encourage you to bring a table helper if you feel you will need relief. Cecil College assumes no responsibility for injuries, missing items or damages at any time.
Because of facility regulations, special approved tape must be used to tape things to the walls of any College building. If you have wall space and wish to display something you MUST check with the Cecil Con staff before doing so. Due to the set up of the Info Booth area, not all tables may have an actual wall behind them.
Outlets are only provided for those Info Booths who request it. We do our best to provide power to tables that make a request for it, but it may not be guaranteed. However, if a participant brings an extension cord and power strip we may be able to make power accessible to your table even if it’s not immediately placed by an outlet.
Table Setup & Display Information
Info Booth participants may arrive Friday, April 7th from 5pm-9pm to begin early setup of their space or table. Info booths can check-in and start setting up their tables on the day of the convention at 8am. Tables must be up by 9:45am, before the convention opens at 10am. We apologize for this narrow window of time!
Table “Break Down”
All info booth tables must be cleaned up, dismantled or “broken down” by 4:30pm on the day of the convention. Again, we apologize for the small window of time.
Each info booth is permitted to have 1 additional helper at their table. Info booths are not permitted to have more than 1 additional helper behind their table during the convention due to the limited space available.
Music is generally not permitted to be played from table spaces, however, please check with the Cecil Con staff the day of the convention. Explicit lyrics are forbidden. All music, if allowed, must be appropriate for all audiences.