QUICK FACTS

Questions?

Contact:
Meredith S. Keating
Meredith@Cecil-Con.com

APPLICATION DEADLINE:

December 15, 2017
OPEN

Table Details:

A 6ft table that
comes with 2 chairs
and 2 passes

INFO BOOTH APPLICATION

Welcome to the information page for info booths here at Cecil Con 2018. Below is information about participating at our convention. Info Booths are FREE to those individuals/organizations that wish to promote their convention/event/organization/game/etc. by sharing information. This type of space is NOT for selling merchandise. Applications are ONLINE ONLY this year. Please read through everything before applying and don’t hesitate to contact us to ask any questions that may not already be addressed below.

– Applications are OPEN  –

Selection Information

Selection

The Info Booth spaces fill up on a first come, first served basis. We have a limited number of info booths so we encourage you to apply early. These booths are to promote other conventions, local events, nonprofit organizations, charities, and sponsors.

After the application is received Cecil Con staff will immediately deliberate and inform the main contact person of acceptance, as long as space permits. Those info booths who do not make it in initially will be placed on the waitlist. If there are any dropouts at any time before the convention we will contact the next group on the waitlist to fill the space.

We ask that you fill out the form in its entirety. Please make sure you do not skip over any questions. Please include a photo of a past booth setup, a link to your website, and a detailed description of the information you’d like to share.

General Info Booth Information

The Info Booths have a NEW home in the Artist Alley/Dealer’s Room. It is bigger and brighter and located inside of the Phys Ed building, first floor, in the gym.

Security

It is the responsibility of the info booth main contact person and their helper to keep an eye on their table/space during their time at our convention. Cecil Con staff will be on duty and making rounds during the convention at all times but we will not be able to sit at tables to relieve you. We strongly encourage you to bring a table helper if you feel you will need relief. Cecil College assumes no responsibility for injuries, missing items or damages at any time.

Wall Displays

Because of facility regulations, special approved tape must be used to tape things to the walls of any College building. If you have wall space and wish to display on the wall something you MUST check with the Cecil Con staff before doing so. Due to the set up of the Artist/Author Alley, not all tables may have an actual wall behind them.

Electricity

Outlets are only provided for those Info Booths who request it. We do our best to provide power to tables that make a request for it, but it may not be guaranteed. However, if a participant brings an extension cord and power strip we may be able to make power accessible to your table even if it’s not immediately placed by an outlet.

Table Setup & Display Information

Setup & Times

Thursday, April 12th from 3pm-9pm
Friday, April 13th from 11am-9pm
Saturday, April 14th from 7am-9:45am

Info booth participants must setup of their space or table before the convention opens its doors to attendees at 10am on April 14th. Please choose one of the times listed above for setup.

Table “Break Down”

All info booth tables must be cleaned up, dismantled or “broken down” by 6pm on the day of the convention.

Table Helpers

Each info booth participant is permitted to have 1 additional helper at their table. Info booth participants are not permitted to have more than 1 additional helper behind their table during the convention.

Mature Content

Cecil Con is a family convention open to all ages and therefore mature content is not allowed. If you are unsure about any information please check with the Cecil Con staff to make sure it is acceptable for our convention.

Music

Music is generally not permitted to be played from table spaces, however, please check with the Cecil Con staff the day of the convention. We will in turn check with those around you to see if it is acceptable to your table mates. Explicit lyrics are forbidden. All music, if allowed, must be appropriate for all audiences.

Loading/Unloading Areas

Overview of the Location

The Artist Alley/Dealer’s Room has a NEW home. It is bigger and brighter and located inside of the Phys Ed building, first floor, in the gym. To access the unloading area, drive to the backside of the Phys Ed building. There will be a area clearly marked with Cecil Con staffers there to help you unload, simply let them know if you have a small or large setup. You DO NOT want to be stuck with the larger setups if you don’t have one.

For Smaller Setups

A smaller setup consists of a few boxes, totes, or suitcases of items that are easily transported by a few people. If you can move your items into the gym with only 1 or 2 trips you are a smaller setup. Please pull up in the wrap around area outside the door. Because of the layout of the Phys Ed building when you walk inside you will be on the 2nd floor overlooking the gym. Use the stairs immediately to your left, inside the 1st set of doors, to walk down. OR use the elevator located just inside the 2nd set of doors to the left to take merchandise down. Once you have unloaded we will ask you to relocate your vehicle BEFORE you begin to setup your space inside.

For Larger Setups

A larger setup consists of multiple boxes and cases that are not easily transported. They may require more staffers, be very heavy/awkward, and need direct access to the space. We do have a 1st level, direct access doorway into the gym. This drive down area is very tight and staffers will help direct you and your vehicle down. We allow for 1 large setup unloading at a time. Patience is a MUST. We will be there to help and guide you. Once you have unloaded we will ask you to relocate your vehicle BEFORE you begin to setup your space inside.

INFO BOOTH CONTRACT

For our purposes, the individual submitting the application will be the main contact person leading up to Cecil Con 2018. Additional advertisement on our con website, or in our convention booklet can be purchased, simply request an Ad Rates Form and/or view our sponsorship options.Thank you!


Name (required)

Company/Organization Name (required)

Phone Number (required)

Address (Street, City, State, Zip) (required)

Email Address (required)

Website

 

INFO BOOTH PACKAGE

Info Booth tables are FREE, and include one standard 6' table, a tablecloth, 2 chairs, 2 convention passes, and a listing on the website, a shoutout on social media, and a listing in the convention booklet.

Description of info you'll be sharing.

Need electricity? (required)
Yes No 

Special table/space requirements?

Photo of table setup. (if available)

Convention Booklet Description
Short info paragraph about the game/organization/convention/etc. suitable for the convention booklet, website, or social media.

Links to Social Media. List as many as you want.
These will also be mentioned on the con website and social media.

Electronic Signature (required)

By entering your name below you are signing that you agree to the above terms and conditions set forth for having a table/space at Cecil Con 2017.