QUICK FACTS

Questions?

Contact:
Meredith S. Keating
Meredith@Cecil-Con.com

APPLICATION DEADLINE:

December 15, 2017
OPEN

6′ Artist

A 6ft table is $45
Comes with 1 table,
2 chairs, 2 passes

8′ Dealer

An 8ft table is $65
Comes with 1 table,
2 chairs, 2 passes

8’x8′ Deluxe

A 8’x8′ Space for $110
Comes with 2 tables,
2 chairs, 2 passes

PAYMENT DEADLINE:

January 15, 2018

PAYMENT METHODS:

– Online Payment

– Check

– Cash

CHECK PAYABLE TO:

Cecil College

SEND OR DROP OFF PAYMENT TO:

Cecil College Elkton Station
Attn: Shawn Markey
107 Railroad Ave
Elkton, MD 21921

Do not send cash
through the mail.

ARTIST & AUTHOR ALLEY APPLICATION

Welcome to the information page for artists & authors here at Cecil Con 2018. Below is information about becoming an artist or author at our convention. Applications are ONLINE ONLY this year. Please read through everything before applying and don’t hesitate to contact us to ask any questions that may not already be addressed below.

– Applications are OPEN  –

Artist/Author Selection Information

Selection

This year Cecil Con staff will be jury the applications of artists/authors applications as they are received to insure that we have a variety to offer our attendees. If you are not accepted this year please reapply next year, just because you are not accepted this year does not mean in any way that your work is not awesome. We feel obligated to ensure a diverse selection of goods.

Once an application is received Cecil Con staff will deliberate and inform the artists and authors who have been accepted no later than a week after receipt. Those artists and authors who do not make it into the initial round of those accepted will be placed on the waitlist. If there are any spaces not paid for by the payment deadline then persons who were initially selected for those spaces will be bumped and those who are on the waitlist will be contacted to fill the available spaces.

We ask that you fill out the form in its entirety. Please make sure you do not skip over any questions. Please include a few examples of your art, a photo of your booth, a link to your website and a detailed description of the merchandise you plan to sell. Most importantly, do NOT forget to include a portfolio. If we can’t see your work, then we can’t jury it, and you will be automatically rejected.

Acceptance

Cecil Con staff will contact you no later than a week after your application has been submitted to inform you if you’ve been accepted into the Artist & Author Alley. Accepted artists and authors must pay their table fee by the payment deadline in the form of check, cash, or online payment. If payment is not made by this date then the space will be given to someone on our waitlist.

Payment Information

  • A 6′ Artist/Author table is $45
  • A 8′ Dealer table is $65
  • A 8′ x 8′ Deluxe Space is $110

Once an artist/author has been accepted they will be sent a link for online payment. DO NOT send payment until you have received an official acceptance notification from the Cecil Con staff. Other payment options are available and are listed below.

Table/Space fees are non-refundable after January 30th and can be paid by check (preferred) or cash. Please do not send cash through the mail. If you make payment and also cancel before January 30th we will refund you the full amount of your table fee.

Each table or space comes with two and only two convention passes. If you would like additional passes you can purchase more when you come in for setup. Cecil College Students, persons over the age of 55, and children under 5 have free admission.

Cecil College students are permitted a free table or space at the convention, however, they must still fill out an application form online or print it and return it to the location below. They must also adhere to all of the other guidelines set forth.

Other payment types: check or cash.

  • Check payable to: Cecil College

All payments must be mailed to or dropped off at:

Cecil College Elkton Station
Attn: Shawn Markey
107 Railroad Avenue
Elkton, MD, 21921

General Artist & Author Alley Information

The Artist/Author Alley has a NEW home. It is bigger and brighter and located inside of the Phys Ed building, first floor, in the gym.

Security

It is the responsibility of the artist/author and their helper to keep an eye on their table/space and merchandise during their time at our convention. Cecil Con staff will be on duty and making rounds during the convention at all times but we will not be able to sit at tables to relieve artists/authors. We strongly encourage you to bring a table helper if you feel you will need relief. Cecil College assumes no responsibility for injuries, missing items or damages at any time.

Wall Displays

Because of facility regulations, special approved tape must be used to tape things to the walls of any College building. If you have wall space and wish to display on the wall something you MUST check with the Cecil Con staff before doing so. Due to the set up of the Artist/Author Alley, not all tables may have an actual wall behind them.

Electricity

Outlets are only provided for those Artists/Authors who request it. We do our best to provide power to tables that make a request for it, but it may not be guaranteed. However, if a participant brings an extension cord and power strip we may be able to make power accessible to your table even if it’s not immediately placed by an outlet.

Table Setup & Display Information

Setup & Times

Thursday, April 12th from 3pm-9pm
Friday, April 13th from 11am-9pm
Saturday, April 14th from 7am-9:45am

Artists/Authors must setup of their space or table before the convention opens its doors to attendees at 10am on April 14th. Please choose one of the times listed above for setup.

Table “Break Down”

All artist/author tables must be cleaned up, dismantled or “broken down” by 6pm on the day of the convention.

Table Helpers

Each artist/author is permitted to have 1 additional helper at their table. Artists/Authors are not permitted to have more than 1 additional helper behind their table during the convention.

Business License Info

You will not need to present a business license to Cecil Con. We trust that those who are applying as an artist/author have taken care of the necessary paperwork on their part.

Mature Content

Cecil Con is a family convention open to all ages and therefore mature content is not allowed. If you are unsure about any art pieces please check with the Cecil Con staff to make sure it is acceptable for our convention.

Music

Music is generally not permitted to be played from table spaces, however, please check with the Cecil Con staff the day of the convention. We will in turn check with those around you to see if it is acceptable to your table mates. Explicit lyrics are forbidden. All music, if allowed, must be appropriate for all audiences.

Loading/Unloading Areas

Overview of the Location

The Artist Alley/Dealer’s Room has a NEW home. It is bigger and brighter and located inside of the Phys Ed building, first floor, in the gym. To access the unloading area, drive to the backside of the Phys Ed building. There will be a area clearly marked with Cecil Con staffers there to help you unload, simply let them know if you have a small or large setup. You DO NOT want to be stuck with the larger setups if you don’t have one.

For Smaller Setups

A smaller setup consists of a few boxes, totes, or suitcases of items that are easily transported by a few people. If you can move your items into the gym with only 1 or 2 trips you are a smaller setup. Please pull up in the wrap around area outside the door. Because of the layout of the Phys Ed building when you walk inside you will be on the 2nd floor overlooking the gym. Use the stairs immediately to your left, inside the 1st set of doors, to walk down. OR use the elevator located just inside the 2nd set of doors to the left to take merchandise down. Once you have unloaded we will ask you to relocate your vehicle BEFORE you begin to setup your space inside.

For Larger Setups

A larger setup consists of multiple boxes and cases that are not easily transported. They may require more staffers, be very heavy/awkward, and need direct access to the space. We do have a 1st level, direct access doorway into the gym. This drive down area is very tight and staffers will help direct you and your vehicle down. We allow for 1 large setup unloading at a time. Patience is a MUST. We will be there to help and guide you. Once you have unloaded we will ask you to relocate your vehicle BEFORE you begin to setup your space inside.

ARTIST/AUTHOR CONTRACT

The Artist or Author, for our purposes, is the individual submitting the application. Please provide the information below as the main contact person. This information will be kept private. Thank you!


Artist/Author Name (required)

Company/Organization Name (required)

Phone Number (required)

Address (Street, City, State, Zip) (required)

Email Address (required)

Website/Online Portfolio

 

ARTIST/AUTHOR PACKAGES

6' Artist Tables* are $45, and include 1 table, 2 chairs, 2 convention passes, and a listing on the website, a shoutout on social media, and a listing in the convention booklet. *Artists and authors may select any table option they want but this is our recommended size for this type of vendor.

8' Dealer Tables are $65, and include 1 table, 2 chairs, 2 convention passes, and a listing on the website, a shoutout on social media, and a listing in the convention booklet.

8'x8' Deluxe Dealer Spaces are $110, and include 2 tables, 2 chairs, 2 convention passes, and a listing on the website, a shoutout on social media, and a listing in the convention booklet.


Will you be selling products? (required)
Yes No 

Which type of table would you like? (required)
6' Artist 8' Dealer 8'x8' Deluxe Dealer 

How many tables do you want? Limit: 2. Deluxe Dealers are limited to 1. (required)
1 2 

Description of artwork, novel, or items for sale.

Need electricity? (required)
Artists/Authors must supply extension cords.
Yes No 

Special table/space requirements?

Photo of table setup. (if available)

Convention Booklet Description
Short info paragraph about the artist/author/business suitable for the convention booklet, website, or social media.

Links to Social Media. List as many as you want.
These will also be mentioned on the con website and social media.

Artist/Author Electronic Signature (required)

By entering your name below you are signing that you agree to the above terms and conditions set forth for having a table/space at Cecil Con 2018.